RESPONSIBILITIES AND DUTIES:

1. Receives and reviews employee timesheets and leave slips for accuracy and completeness, correcting any errors in accordance with established policies and procedures; ensures accuracy of payroll and submits for data processing.
2. Calculates, posts, and audits payroll and timekeeping information, utilizing basic mathematical techniques in order to document and ensure the accuracy of employee work hour and leave benefits.
3. Provides courteous, flexible and satisfactory customer service by responding to routine timekeeping and payroll inquiries, making changes to employees’ information, resolving discrepancies and/or clarifying procedures for employees, supervisors, managers and others, both in person and over the telephone.
4. Inputs data into an automated system regarding payroll, timekeeping and Personnel Information to maintain accurate and up-to-date records.
5. Maintains detailed files and employee records (e.g. all record-keeping systems, leave status, time cards, W-4s, etc.) for the purpose of ensuring accurate and complete documentation of payroll/personnel transactions.
6. Assists auditors (i.e. annual auditing of payroll processes, etc.) for the purpose of ensuring accuracy of payroll information, in compliance with Federal and State rules and regulations.
7. Performs other related duties as assigned and authorized to meet the Hopi Junior/Senior High School's goals and objectives.
8. Ensures all personnel information are secure and held in confidence.
9. Performs other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

1. Knowledge of payroll administration, principles, practices and records management.
2. Working knowledge of personal computers, School ERP Pro Infinite Visions software, Microsoft Word, Excel, Access, etc.
3. Knowledge of Fringe Benefits administration, Laws and Regulations.
4. Knowledge of Federal and State payroll tax liabilities, pre-tax laws and requirements.
5. Excellent oral and written communication skills to compose general business correspondence, preparation of statistical reports, etc.
6. Ability to prepare and maintain an automated payroll system, i.e. maintain accurate, complete and systematic records management of financial transaction.
7. Ability to analyze and interpret fiscal and accounting records.
8. Ability to communicate effectively and respond to inquiries regarding payroll procedures.
9. Ability to establish and maintain positive working relationship with others.
10. Knowledge of general school site rules and policy.
11. Knowledge of Governing Board rules of conduct and policy.
12. Skill in communicating orally and in writing.
13. Skill in establishing and maintaining effective working relationships with others, requiring the ability to interact professionally and courteously with students, faculty, staff and the public.

QUALIFICATIONS:

1. Associate's Degree in Accounting, Business Administration (12 credit hours in Business Administration), preferred or related field; AND
2. Three (3) years’ work experience in payroll administration or financial/accounting data processing;

PREFERRED QUAILIFICATIONS:

1. Hopi/Indian Preference in employment considered.
2. Valid State Driver Licenses.
3. Valid Arizona Department of Public Safety Fingerprint Clearance Card.
4. Must successfully pass employment background checks within the last five years which include state, federal and local tribe.

INDIAN PREFERENCE POLICY: Hopi/Indian preference in employment will be practiced, in accordance to the Hopi Tribe, “any person who is presently an enrolled member of the Hopi Tribe.” Shall mean that in selection process Indian candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board.

EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities.  If you need reasonable accommodation for any part of the application and hiring process, please notify this agency.  The decision in granting reasonable accommodation will be on a case-by-case basis.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and AV/VCR carts. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.  The employee is frequently required to interact with the public and other staff.  The employee is directly responsible for the safety, well-being and work of students.