POSITION TITLE: Accounts Payable Technician                     REPORTS TO: Business Manager DEPARTMENT: Business Services                                            CATEGORY: Classified

CONTRACT TERM: Twelve Months (12)                                 CLASSIFICATION: Non-Exempt

 

JOB SUMMARY: Accounts Payable Technician position who is organized, detail oriented, and looking for the opportunity to support students and staff. Significant responsibilities of the Accounts Payable Technician include planning and implementing accounts payable activities within the Hopi Junior/Senior High School.

 

RESPONSIBILITIES AND DUTIES:

1. Review invoices for accuracy: matching invoices with approved purchase orders and receiving reports to verify the quantity and price.
2. Process invoices for payment utilizing an automated system, including reconciling discrepancies and matching the check with backup for mailing and filing.
3. Maintain the filing system to substantiate payments and other accounting procedures as required.
4. Research and resolve a variety of Internal and external inquiries concerning invoices, account status, and including communicating the resolution.
5. Responsible for bank reconciliation on all checking accounts including the student activities account.
6. Responsible for assisting the student activity clubs in reconciling and recording their cash receipts and deposits for fundraisers, etc.
7. Responsible for directing units providing financial management services including collections, deposits, processing obligations, audits and safeguarding of funds.
8. Assists in the external audits, by providing appropriate and necessary documents to the auditors regarding cancelled checks, bank reconciliation and certain bank transactions.
9. Performs other duties as assigned.

 

KNOWLEDGE AND SKILLS REQUIRED:

1. Ability to maintain confidentiality.
2. Ability to communicate well with others.
3. Ability to follow policies and procedures.
4. Skilled in prioritizing and planning work activities and tasks.
5. Skill in handling requests in a timely manner.
6. Working knowledge of personal computers, School ERP Pro Infinite Visions software, Microsoft Word, Excel, Access, etc.
7. Knowledge of basic accounting and skills in using School ERP Pro Infinite Visions accounting system.
8. Ability to follow instructions and respond to supervisor direction, take responsibility for

Own actions, and commit to long hours of work when necessary to reach goals.

9. Ability to maintain a high level of ethical behavior and confidentiality when dealing with

Student, staff and/or parent information.

10. Ability to meet challenges with resourcefulness and generate suggestions for improving

Work.

11. Ability to establish and maintain positive working relationship with others.
12. Knowledge of general school site rules and policy.
13. Knowledge of Governing Board rules of conduct and policy.
14. Skill in communicating orally and in writing.
15. Skill in establishing and maintaining effective working relationships with others, requiring the ability to interact professionally and courteously with students, faculty, staff and the public.

 

QUALIFICATIONS:

1. Associate’s Degree in Accounting, Business Administration (12 credit hours in Business Administration) preferred, or related field; AND
2. Three (3) years’ work experience in school finance setting or financial/accounting data processing.

 

PREFERRED QUAILIFICATIONS:

1. Hopi/Indian Preference in employment considered.
2. Valid State Driver Licenses.
3. Valid Arizona Department of Public Safety Fingerprint Clearance Card.
4. Must successfully pass employment background checks within the last five years which include state, federal and local tribe.

 

 

KNOWLEDGE AND SKILLS REQUIRED:

16. Ability to maintain confidentiality.
17. Ability to communicate well with others.
18. Ability to follow policies and procedures.
19. Skilled in prioritizing and planning work activities and tasks.
20. Skill in handling requests in a timely manner.
21. Knowledge of basic accounting and skill in using EASY accounting system.
22. Ability to follow instructions and respond to supervisor direction, take responsibility for

Own actions, and commit to long hours of work when necessary to reach goals.

23. Ability to maintain a high level of ethical behavior and confidentiality when dealing with

Student, staff and/or parent information.

24. Ability to meet challenges with resourcefulness and generate suggestions for improving

Work.

25. Ability to establish and maintain positive working relationship with others.
26. Knowledge of general school site rules and policy.
27. Knowledge of Governing Board rules of conduct and policy.
28. Skill in communicating orally and in writing.
29. Skill in establishing and maintaining effective working relationships with others, requiring the ability to interact professionally and courteously with students, faculty, staff and the public.

 

INDIAN PREFERENCE POLICY: Hopi/Indian preference in employment will be practiced, in accordance to the Hopi Tribe, “any person who is presently an enrolled member of the Hopi Tribe.” Shall mean that in selection process Indian candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board.

 

EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

 

REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities.  If you need reasonable accommodation for any part of the application and hiring process, please notify this agency.  The decision in granting reasonable accommodation will be on a case-by-case basis.

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and mobile carts. 

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.  The employee is frequently required to interact with the public and other staff.  The employee is directly responsible for the safety, well-being and work of students.